Weleta – Transforming Digital Document Authentication and E-Signatures for Modern Enterprises
Client Company Information
Weleta serves a wide spectrum of organizations, ranging from small cooperatives to large business networks that require structured document workflows. Its users include administrative officers, managers, legal teams, cooperative members, and partner organizations who need to sign and confirm documents regularly while ensuring authenticity and regulatory compliance. The platform supports multilingual user access and is deployed across web, Android, and iOS environments, making it accessible across different working contexts and regions.
The Challenge
Before adopting modern digital signing solutions, many organizations relied on traditional manual processes that required printing documents, signing them physically, scanning the signed copies, and circulating them through email or physical delivery. This approach often slowed down workflows, turning tasks that could be completed in minutes into processes that took several days. Coordinating approvals among multiple individuals or departments became difficult, as keeping track of document versions and sign-off progress was challenging and prone to errors. Security and authenticity were also concerns, with no reliable way to confirm who signed a document or when the signature took place. For teams operating across different branches or working remotely, accessibility issues further complicated collaboration, making it hard to maintain a smooth, consistent workflow. Additionally, there was no efficient way to store and reuse commonly used document formats, which led to repetitive manual work and inconsistencies in documentation. These challenges highlighted the need for a signing system that is legally valid, tamper-proof, traceable, and easy to use across both desktop and mobile platforms, without requiring specialized technical knowledge.
How We Helped
The platform enables users to create and modify documents through a user-friendly drag-and-drop interface, eliminating the need for external editing tools. This approach not only simplifies the document preparation process but also helps maintain consistency in formatting and layout across different teams and use cases.
Frequently used documents can be stored and reused as templates, which significantly reduces repetitive manual work and ensures standardization in how documents are structured. By reusing templates, teams save time and maintain greater accuracy and uniformity in document preparation.
In addition, the platform allows organizations to manage their teams effectively by adding members, defining signing responsibilities, and establishing clear approval hierarchies. This structure ensures transparency, prevents confusion, and enhances accountability during the signing and approval process.
Every activity carried out on a document, whether viewing, editing, approving, or signin is recorded with detailed timestamps. These comprehensive audit logs make the document workflow fully traceable, providing a clear signing sequence and ensuring compliance with internal and regulatory requirements.
The platform also supports both standard electronic signatures and video signatures. While e-signatures offer speed and convenience, video signatures provide an added layer of authenticity and legal assurance, making them ideal for high-trust or sensitive transactions.
To accommodate different operational scales, users can choose from multiple subscription plans based on their document volume and usage needs. This flexible pricing model allows organizations to adopt the solution in a way that suits their workflow and budget, while also retaining the ability to scale as requirements grow.
Specific Actions Taken
User Experience & UI Design
Designed a highly intuitive, gesture-driven document editor that allows users to drag and drop text, signature fields, dates, and stamps directly onto the document canvas. This approach removes the need for advanced technical skills, making it easy for users from any background to create clean, professional, and structurally consistent documents.
01
Signature Authentication
Implemented secure and legally recognized e-signature workflows along with an optional
video-signature process for high-assurance verification scenarios. This ensures that signatures are both authentic and traceable, supporting organizations that require strong identity validation for regulatory or compliance-sensitive documents.
02
Team Collaboration
Developed collaborative workspaces with role-based document access and controlled editing privileges. Users can assign signers, reviewers, and approvers, enabling structured coordination and smooth workflow progression across departments or partner organizations.
03
Security & Compliance
Integrated tamper-proof audit trails, document hashing, and granular access permissions to maintain document integrity at every stage. Every user action is recorded with timestamps, ensuring full traceability and compliance with legal and organizational policies.
04
Platform Infrastructure
Built on a scalable multi-tenant SaaS architecture that supports multiple organizations, flexible account management, and dynamic subscription tiering. The platform functions seamlessly across web browsers, as well as Android and iOS applications, ensuring accessibility in both office and remote environments.
05
Integrations
Connected Twilio to enable automated notification systems via email and SMS, ensuring users remain informed about document status changes in real time. Integrated Chapa as a secure payment gateway to facilitate smooth subscription management and financial transactions within the platform.
06
Localization
Enabled multi-language support, ensuring that users from different regions can interact with the platform comfortably and accurately. This widens adoption and improves accessibility across diverse operational environments.
07
Project Tech Stacks
Frontend
Angular
Backend
Spring Boot
Database
MongoDB
Mobile Development
Android
iOS
Cloud Services
AWS
DevOps & Infrastructure
Docker
Authentication & Security
JWT
SSL
Other Tools & Integrations
Firebase
Chase
Project Management & CI/CD
GitHub
Azure DevOps
AWS CodeBuild
Results
- 5,000+ application installs across mobile platforms (Android & iOS)
- 1,000+ active recurring users, primarily from business cooperatives and professional service groups
- Document turnaround time reduced from days to minutes
- Improved audit transparency with traceable signature trails and video proof
- Strengthened market positioning as a trusted SaaS solution for document authentication
- Differentiated competitive advantage through video signature capability, rare in regional markets
The platform became a go-to solution for organizations needing reliable, secure, and legally recognized digital signatures.
Conclusion
Weleta represents a successful shift from traditional paper-based approval processes to a digital-first, secure, and verifiable signing ecosystem. Through a thoughtful balance of usability, security, and workflow automation, Weleta has empowered organizations to manage documentation more effectively improving trust, efficiency, and compliance across signing operations.
Future enhancements, including the upcoming Weleta Forms Module, will further expand its value by enabling automated, structured data capture for enterprise workflows. Weleta continues to evolve as a platform committed to innovation, reliability, and enabling business efficiency in the digital age.