Communicate Effectively in the Workplace During Pandemic

Communicate Effectively in the Workplace | Remote Work

Why communicate effectively in the workplace in remote settings? During this pandemic, effective workplace communication is essential. And this is because the pandemic has kept us all at home, causing everyone to work in remote locations. Therefore, everyone is looking for ways to enhance workplace communication to keep things running smoothly.

Communicate Effectively in the Workplace — The Importance

Effective communication in the workplace is probably the most essential of all talents and may significantly impact a company’s performance. There are three types of effective communication skills: general communication skills, interpersonal communication skills, and written communication skills.

When a message is delivered and received correctly, it is said to be effective communication. However, just because you think you effectively convey ideas and information in your company does not imply you are.

Being an excellent communicator at work is critical for streamlined business operations. And we think investing in great communication tools is one of the best ways to enhance communication within your organization. Good communication helps improve cooperation and project collaboration. It applies to almost every business today.

Workplace communication is also essential for improving internal communication. Having effective communication ensures that management and the workforce are on the same page. And this implies that workers are confident in their job, and supervisors are confident that team members are carrying it out properly.

Communicate Effectively in the Workplace
Effective Communication Is Utmost Important in Every Workplace

Communicate Effectively in the Workplace — Principles

Effective communication offers clarity, minimizes the chance of errors or misunderstandings, and ensures that workers understand what is expected of them. Here are the 7 Cs of effective communication in the workplace:

1. Concrete

Your audience (team or customers) will have a good picture of what you’re attempting to tell them when the information you want to communicate is concrete—not prone to collapse.

2. Coherent

When you are not coherent, the whole purpose of your statement is lost. You must have a solid grasp of what goes where and when.

3. Clarity

The goal of your message should be obvious so that the reader or listener does not have to scratch their heads trying to figure out what you intend.

4. Commitment

Commitment is an important component of professional communication skills. It simply assesses one’s commitment and the degree to which one conveys certainty in the argument.

5. Consistency

When speaking at work, the words you pick are important. Your staff should not be perplexed by your remarks. To save time, you should convey your message with as few words as possible while maintaining tone, voice, and content consistency. There isn’t any space for reiteration. Make an effort to utilize brief phrases and words.

6. Completeness

Never leave a sentence unfinished. Each message must come to a logical end. People should not be left wondering whether there will be more. Make certain that you communicate completely. And this also involves being informed and taking action.

7. Courteous

Let’s keep things upbeat. The other person should be courteous as a result of your conversation. In your conversation, do your best, to be honest, courteous, open, and polite. Say it carefully, and it will be effective and significant. Offensive language may turn people off.

7Cs of Effective Workplace Communication
Keep These 7 Cs in Mind and Improve Your Workplace Communication

The Keys to Communicating Effectively in the Workplace

1. Tailor your message to your audience.

2. Request feedback on communication from your colleagues, supervisor, and direct reports.

3. Go through active requests: Ask your audience to repeat what you said back to you in their own words.

4. Be proactive in your communication efforts.

5. Read/re-read your emails before sending them to see if you can address any possible follow-up questions in the first email.

6. Assess your own effectiveness using data such as message response rate and other analytics.

7. When it comes to personal comments, be patient and considerate.

8. Practice your presentations.

9. Develop awareness so that you can listen and react as well as talk.

4 Strategies to Improve Workplace Communication

In every company, leadership sets the tone. While enhancing communication may seem difficult, it is doable, and you may effectively lead the way. Begin by using our four workplace communication techniques to enhance understanding, improve the workplace, and build team spirit. As a result of these natural byproducts of effective communication, success will increase.

1. Give Your Undivided Attention

Whether you’re in a group meeting or with a single employee, giving your undivided attention to the people you’re with can substantially enhance how they see you.

2. Take the Time to Listen

Do not dominate the discussion. People will eventually tune you out, and your message will be lost. Use your words sparingly, avoiding fillers and fluff. Pause after key points to ask questions or check for comprehension.

3. Be Aware of How You’re Communicating

Your words only convey a portion of the information to staff members. Body language and tone have a significant impact on the efficacy with which your message is received. When chatting with workers or colleagues, maintain a relaxed posture and facial expression.

4. Inform and Inspire

Communication is a method of exchanging information. When performing your part, it is critical to explain and clarify your views and ideas. However, disseminating knowledge to your team is just half of the issue. Your communication initiatives must inspire as well as inform your staff.

Methods for Communicating Effectively in the Workplace

Many of us work in remote locations these days, where communication speed varies. People may second-guess their messages if they do not get a quick answer or if they do not receive a response. It may cause anxiety and a loss of trust. To communicate effectively, remote teams need a unique mindset, methods, and technologies.

According to Statista, 45 percent of rising technology companies use live chat as a communication tool in 2019. During the study, organizations based in Europe, the Middle East, and Africa reported using an average of 3.56 distinct communication techniques inside the company.

So, how can you overcome obstacles and communicate effectively in the workplace? Here is the correct formula:

1. Make the Switch to Video Calls

This is the most effective way to enhance communication and effectiveness among your remote team members.

2. Never Micromanage or Hover Over People’s Shoulders

It’s tough to manage remote teams since you can’t go up to them and see what they’re doing. Some individuals attempt to contact team members many times each day to check on their progress. While it may be acceptable for urgent duties, it is not a smart idea. Even if they work remotely, your team members are responsible adults.

3. Determine Which Tools to Utilize and How to Use Them

There are many tools available for managing a remote workgroup. It’s easy to get carried away and end up with too many tools. You may wind up with a befuddling collection of tools that your staff is unsure how and when to utilize.

Many of them have features and functions that overlap. For example, both Slack and Zoom may be used to conduct video calls. If you have both, which one should you use for video calls? Therefore, it is critical that you carefully pick a set of tools and specify how to utilize them.

4. Don’t Overlook One-to-One Text Communications

Someone who does not feel comfortable standing up at a team meeting may approach you in an office to express his thoughts. However, doing so in a virtual environment is difficult. They need to be allowed to talk about it one-on-one.

In a remote team, the easiest approach is to utilize messaging technologies that enable individuals to interact outside of the group. It might be Slack, WhatsApp, or another service.

5. Use Virtual Team-Building Activities

Loneliness is probably the most serious issue that remote employees face. It may lead to employee disengagement, decreased performance/productivity, and possibly staff churn. Loneliness may also drive some people to take drastic measures.

The only way to overcome loneliness is for team members to form personal and social connections. Team members may communicate more effectively, discuss concerns, and discover solutions to problems before they grow too large by interacting with others.

Methods for Effective Workplace Communication
Make Use of New Technology to Maintain Effective Workplace Communication During a Pandemic

How Do We at Treinetic Communicate Effectively in the Workplace?

Communication is the most important and difficult component of a successful remote collaboration. A remote team’s communication requirements are distinct. Nevertheless, there is no such thing as a magic method. These days, we also work in remote settings and practices. Despite this, we continue to provide world-class consistent services to local and international customers due to the described communication principles and methods.

Manage Remote Teams

Tips to Manage Remote Teams in Software Development

How do you manage remote teams? Long-distance relationships are complex because we want the distance not to affect our connection. And this is true for both professional and personal relationships. Nowadays, face-to-face working is becoming less popular as technology advances and information and resources become available to everyone from every corner of the planet.

Companies are adopting remote trends and recruiting top personnel from all around the world. Therefore, more and more managers are now responsible for supervising remote teams. And your duty as the manager of remote team members is to mentor, nurture, and assist team members, which is a difficult task in and of itself. So, this is a guide for managers to help them handle their distant lives and make their staff happier.

What Exactly Is a Remote Team?

A remote team comprises experts from multiple time zones, distinct skill sets, and diverse cultures collaborating on a single project. But each team member works remotely, lives in different places, and works across space and time. Remote work is one thing, but managing a remote team is a completely different story. Also, there is a significant difference between people working in the office and teams operating outside the office.

When you handle remote personnel, you are familiar with team management, project management, and project timeliness. There is undeniably a lot to be said for the remote working culture. Here are some findings from research on remote work:

  • As per Statista, 35% of participants of a 2020 survey work remotely occasionally, while 16% work remotely full-time
  • 82% report fewer levels of stress
  • As per the Harvard Business Review, new video conferencing techniques have made 87% of people feel more connected

Common Difficulties in Managing Remote Teams

To manage remote teams better, managers must know the reasons that can make remote work difficult. Otherwise, high-performing individuals may see a drop in job motivation and achievement when they start working remotely, especially if no preparation or training is available.

But most well-intentioned companies comprise people who are already passively or actively disconnected. So, consider how working remotely affects their level of involvement, performance, and commitment to the purpose.

The following are some of the difficulties associated with remote work:

  • Inadequate communication tools
  • Differences in culture and language barriers
  • There is no accountability program.
  • Hiring the right resources can be a challenge
  • Creating timetables for staff members of different time zones
  • Tracking employee performance is difficult
  • There is a lack of team cohesion.
  • There are no clearly defined positions and responsibilities
  • Making everyone feel like they are a part of the team
  • Other challenges related to various time zones
Remote Team Management Challenges to Overcome
Managers Must Understand Common Challenges Related to Remote Team Management

Steps to Managing Remote Teams Effectively

Companies such as NationBuilder and others are effectively operating as 100 percent remote businesses. Nonetheless, many businesses are persevering through adversity to operate successfully as remote-working businesses. If you’re continuously asking “How to Manage Remote Teams” and looking for suggestions on how teams have effectively set themselves up remotely, we’ve got some pointers for you.

Best Practices for Managing a Remote Team:

1. Establish Boundaries with Remote Employees

Remote teams frequently require some boundaries to separate their work and personal life. Because the teammates operate in varied time zones, any alerts, chat messages, or emails can disrupt someone’s sleep or family time. 

Negotiate working hours with each team member while respecting their time and emphasizing that you value their time. And this will aid in the development of strong relationships with employees, ensuring that nothing is too difficult for anyone.

2. Promote and Value Diversity

It is unsurprising to encounter cultural barriers when managing remote teams. The issue with multicultural teams is that misunderstandings and disagreements divide them. It becomes difficult to manage people of diverse races while still appreciating cultural diversity to enable team formation. 

Finding out how various people from different locations are open to accepting criticism, promoting an attitude of enjoying diversity is crucial. Also, being respectful of national holidays for your global staff and respecting every cultural difference are all simple ways to get started.

3. Establish Clear and Early Expectations

Every company has objectives, whether they operate remotely or virtually. Making it transparent to employees will keep them oriented on the same objectives. It would help if you had specific expectations for:

  • Working hours
  • Meetings held on time
  • Important tasks and deadlines
  • Availability
  • Systems and methods for effective communication
  • Meetings that have been scheduled
  • Reply to email

4. Improve Your Online Communication Skills

When working on projects, many remote working teams experience communication breakdowns. Without effective communication abilities, it is always tough to interact with your teams in diverse places. And, of course, online communication skills are necessary. 

Start the conversation quickly and concisely to avoid confusion. Develop your writing abilities, speak clearly, and use the appropriate remote collaboration technologies to communicate effectively. Good communication is essential in the remote workplace.

Communication for Remote Teams
Connecting Remote Workers Via Online Communication Methods Is Essential

5. Assist Them When They Need it

Because you are out of sight, you may find it difficult to meet the expectations of every staff member. Even if you’re out of sight, don’t allow them out of your mind. 

Unanticipated challenges with projects, teammates, or how the job gets performed are typical in every firm. If something is upsetting your workforce or they’re feeling under the weather, pay attention to the cues they’re giving you and lend them a helping hand.

6. Purchase the Best Remote Project Management Software

When you have everything under one roof, your remote team working culture will flourish. And this is achievable if you use remote team management software to schedule activities, projects, and even individuals. So, here are some examples of what you can do with project management tools:

  • Make contact with your dispersed team 
  • Real-time information sharing
  • Have conversations
  • Keep track of how the project is progressing
  • Keep track of productivity 
  • Maintain and manage timesheets
  • Manage the tasks on a task list
  • Interact with people from different time zones

7. Motivate the Teams Online

Why motivate your remote team online? In general office settings, management does various things to motivate their staff for increased motivation. For example, team members’ birthday parties, yearly Christmas parties, weekend get-togethers, etc. And the good news is that such events can occur in remote settings as well.

Management can motivate remote team members online a few times a month (about twice a month) by organizing gaming events, entertainment events, consultation events, and so on. In its simplest form, the management can achieve this motivation by dividing remote team members into two or three groups and holding Q & A sessions. Such activities can now take place in real-time, thanks to advances in digital technologies. And this aims to help remote team members know each other better to the point where they work in office settings, strengthening their professional relationships.  

Why Do We Appreciate Remote Teams?

Treinetic understands how much easier it is to get to know someone who sits next to you all day. You work together and for hours on end, and you’ll get to know them inside and out, their weaknesses and strengths, and what kind of personality they have. But when working remotely, you will need to experiment a little to understand your colleagues. Make it a point to engage in a conversation that helps to learn about their personalities. And this fosters a healthy culture within your remote workforce. It helps us provide a wide range of world-class services to both local and international clients.

As the market expands, so should your workforce. And if you must manage remote teams, make sure you are aware of their heartbeat. With the correct tips and methods for efficiently managing remote employees, you can establish an active business with your remote employees. Remote working may do wonders for your company if you are willing to put in the extra effort and push your team to victory. 

Culture Within an Organization

The Importance of Culture Within an Organization in IT Sector

The culture within an organization can immensely affect employee performance and customer satisfaction. And this is critical for companies in the IT sector. The cornerstone of a successful organization is a culture established on deeply held and widely accepted values supported by strategy and structure. 

When a company has a robust and supportive culture, three things happen: Employees understand how top management expects them to react in every circumstance. Employees believe that the expected response is correct. And they are aware that exhibiting the organization’s values helps them get rewarded.

Employers play a critical role in sustaining a strong culture, beginning with recruitment and selection of applicants who share the organization’s beliefs and thrive in that culture.

What Is Organizational Culture?

The set of values, expectations, and procedures that guide and shape the behaviors of all team members is known as the culture within an organization. Consider it a collection of characteristics that define your company. An ethical organizational culture demonstrates positive attributes that contribute to increased performance. But a problematic company culture brings out aspects that may wreck even the most successful companies.

Culture should not be confused with corporate objectives or a mission statement, though both may help describe it. Culture is formed via persistent and genuine actions rather than through press releases or policy papers. When you witness how a CEO reacts to a crisis, how a team adjusts to new consumer expectations, or how management corrects an employee who makes a mistake, you may see corporate culture in action.

The Importance of Culture Within an Organization

Organizational culture influences every element of your company, from timeliness and tone to contract conditions and employee benefits. When your workplace culture is in sync with your employees’ needs, they are more likely to feel at ease, supported, and appreciated. Companies that emphasize culture are more likely to weather tough times and changes in the industry and emerge stronger.

When it comes to recruiting people and surpassing the competition, culture is a critical differentiator. As per Glassdoor’s 2019 Culture and Mission Survey, 77% of employees consider a company’s culture before applying. Almost half of the workers would quit their present job for a lower-paying position at a better-cultured company. A company’s culture is also one of the most important predictors of employee happiness and one of the primary reasons why almost two-thirds (65% ) of workers remain in their employment.

Examples of Organizational Culture Within IT Giants

Consider, for example, Microsoft and Salesforce. Both technology-based businesses are world-class performers and respected brands, thanks in part to their emphasis on culture. Renowned for its fierce competition under Steve Balmer, Microsoft has been favorably changed by Satya Nadella, who took over as CEO in 2014. He began a campaign to improve the company’s culture, a process that shifted the emphasis away from competition and toward continual learning. Employees were urged to better themselves rather than prove themselves. 

Today, Microsoft’s market value is approaching $1 trillion. And it is once again vying with Apple and Amazon as one of the world’s most valuable businesses.

Salesforce prioritizes company culture and has seen tremendous development over its lifetime. Salesforce’s founder and CEO, Marc Benioff, created philanthropic and cultural standards that have governed business for the last two decades. All new Salesforce employees volunteer on their first day and earn 56 hours of compensated volunteer time each year.

How and Why Does Culture Within an Organization Change?

Here’s one crucial factor that you must focus on when developing a sound organizational culture. It does not remain unchanged. Members of an organization acquire a universal idea about “what proper looks like” as they engage and discover what works and what doesn’t over time. When such ideas and assumptions result in less-than-satisfactory outcomes, the culture must change for the company to keep up with the changing environment.

Shaping organizational culture is a difficult task. Employees often resist change and may band together to oppose a new culture. So, leaders must persuade their workers of the advantages of change. In addition, leaders must demonstrate to employees, via shared wisdom and new behaviors, that the new culture is the best way to succeed. The Organization Development & Change 9th Edition by Thomas G. Cummings and Christopher G. Worley explains these theories in detail. 

The Characteristics of a Great Organizational Culture

Every organization’s culture is unique, and it’s critical to preserve what makes your business stand out. But the cultures of high-performing companies typically reflect the following characteristics, which you should strive to cultivate:

1. Alignment occurs when the company’s goals and the incentives of its workers all pull in the same direction. Exceptional companies strive to ensure that their vision, purpose, and objectives are always in sync.

2. Appreciation may take various forms, including public praise, a thank-you letter, or a promotion. A culture of gratitude is one in which all team members regularly recognize and appreciate others for their efforts.

3. An organization cannot function without trust. When there is a trusting culture, team members may express themselves and depend on others to support them when they attempt something new.

4. Performance is critical because successful businesses foster a business-oriented culture. Talented workers in these businesses encourage one another to succeed. And the consequences, as seen above, are increased profitability and productivity.

5. Teamwork entails cooperation, communication, and mutual respect among team members. Your staff will be more productive and happier if everyone on the team supports one another.

Culture within an organization - teamwork
A Sound Culture Within an Organization Promotes Teamwork

6. Organizations that innovate make the most use of existing technology, resources, and marketplaces. A culture of innovation entails applying creative thinking to all areas of your company, including your own cultural efforts.

7. Psychological safety gives workers the confidence they need to take risks and offer honest feedback. Keep in mind that psychological safety begins at the team level, not the individual level. So, managers must take the lead in establishing a secure environment in which everyone feels comfortable participating.

Steps to Creating a High-Performing Organizational Culture in Your IT Company

1. Perform admirably in recognition

Recognizing all team members’ efforts has a far-reaching, beneficial impact on company culture. When everyone on the team acknowledges the achievements of others, members begin to understand how they fit into the bigger picture.

Even the most disillusioned workers want to know that their job is relevant. And they realize that when they aren’t acknowledged, 76 percent of workers don’t feel recognized by bosses. Experts believe that when a company values its workers as a component of its culture, key indicators such as employee engagement, loyalty, and productivity increase.

2. Allow employees to express themselves

Creating a culture within an organization that appreciates employee input and promotes employee voice is essential. Failure to do so may result in lost income and demotivated workers.

First, you must gather feedback using the appropriate listening technologies, such as pulse surveys and workplace chatbots, that allow workers to communicate how they are feeling in the present comfortably. Then, evaluate the data to determine what is and isn’t working in your company and act on those discoveries while still relevant.

3. Make your leaders cultural ambassadors

The success of your business in developing healthy workplace culture is in the hands of managers and supervisors. For example, if your company culture emphasizes particular principles but your leadership team does not embody them — or even exhibits behaviors that contradict them — the effort is undermined. 

Members of the team will see the mismatch between professed ideals and actual actions. They may even begin to imitate immoral actions because they think management has rewarded them for doing so.

4. Adhere to your company’s values

The values of your business form the basis of its culture. Developing a mission statement is a great place to start. And living by corporate values entails incorporating them into every area of your organization. And this covers terms of support, HR rules, welfare programs, and even out-of-office activities like volunteerism. 

Your workers, partners, and clients will notice and appreciate the fact that your company lives its principles every day.

Organizational Culture - Adhere to Values
Your Company Values Form the Foundation of Its Culture

5. Help team members connect

Building a resilient workplace culture necessitates strong ties between teammates. But with more distant and terse communication, forming such bonds may be difficult. Encouraging cooperation and participating in team-building events are two excellent ways to bring your team together and improve communication, even if you work overseas.

6. Make the employee experience more personalized

Because your workers, like contemporary customers, demand customized experiences, you must concentrate on methods to enable each team member to connect with your culture. Pulse surveys and worker journey mapping are excellent tools for determining your workers’ values and what their ideal company culture looks like.

Treinetic’s Culture as an Award-Winning Company

Treinetic understands that organizational culture develops even without your involvement. But in the lack of such direction, it may not be wholesome or productive. So, while creating our workplace culture, we keep three prime elements in mind: communication, recognition, and action. And this appealing work culture assists us in providing world-class services to both local and international customers.

You, too, can enhance employee communication by following the steps covered in this article. You may also begin to foster a culture of recognition and guarantee that all teammates put your culture into practice.

Best work from home tips

Must-Know Work from Home Tips During the COVID-19 Pandemic

Working from home is fantastic, but you might get bored if you don’t know the right tricks, the work from home tips. For example, your neighbor may start his noisy chainsaw when you have just started having an online meeting with your boss. Can you have a meeting with your boss amid those noises? 

On the other hand, COVID-19 has made remote work a necessity rather than a luxury for many professions. But which setting enables us to be more productive: at home or work? You can get a good idea of it by looking at Statista’s insights on this popular subject.

In the workplace, your coworkers are often the obstacle to getting any actual, hands-on work done. They stop by your desk, spark up a discussion, and ask you for lunch, and so on. Social advantages are great to have, but they may be difficult to maintain if you are easily distracted.

While family members may be a distraction at the home office, I’ve discovered that it’s more probable that you become your own toughest challenge. Because when colleagues do not surround you, you’re free to let go of those bothersome inhibitions. No one is watching you at the home office. You may not feel the same social pressure or community responsibility to complete tasks. So, you might even forget your office work and keep watching YouTube videos instead. 

All in all, we must balance it all when working from home during these global challenges. And now, let’s look into how.

The Best Work from Home Tips to Stay Safe from Corona & Stay Productive

1. Communicate your expectations with everyone who will be staying in your home

Sure, you may work from home while still having company. Ensure that any housemates, family members, and even pets respect your workspace during working hours. Working at home does not imply that you are at home. If you share a workspace with another adult who works from home, you may need to establish ground rules for meeting hours, shared desks and chairs, and quiet periods.

If anybody else will be at home while you work, they must know when you are and when you are not. In my scenario, my message to the family is muffled by headphones. You’re working, even though it seems and feels like you’re at home. It’s easy to get sidetracked by the many tasks completed around the home throughout the day.

2. Take frequent breaks

It’s all too easy to get sidetracked and avoid taking breaks entirely as a telecommuter. Don’t let the stigma of working in the same building where you sleep keep you from taking five minutes to unwind. Instead of simply opening YouTube and watching some relaxing videos, use your breaks to move away from your work. Go for a stroll, take in some fresh air, or spend time with people who may be present in your home.

Breaks, such as preparing and eating lunch, may refresh you and help you perform a better job. Don’t think that working 100 percent of the time when at home will make you more successful.

3. Interact with other people

Well, this is one of the most important work from home tips that everybody must know. When your office begins working from home, you’ll probably miss the social contact with coworkers that you’re accustomed to having throughout the day. Working from home eliminates the small chats and other routines that distinguish each day in the office. So, what are your options? Well, communicate.

By communicating with coworkers regularly, you can combat boredom and isolation. Contact them through video chat through applications such as Zoom and Slack or any other method your company uses to connect with them.

Remember: You’re not working on the moon but from your home. Connecting with others throughout the day is fine, even if they are not your coworkers. When you spend most of your day working alone, it’s a smart option to see another face throughout the day. So, make use of your breaks to socialize with others.

Work from home tips - interact with co-workers
Connecting with Others Is a Must-Do When Working from Home

4. Prepare meals the night before

When you’re at home, it may be tempting to spend time making a good breakfast and lunch for yourself, including cutting and cooking. Don’t waste time preparing meals during the workday. Instead, get them ready the night before.

Preparing meals ahead of time guarantees that you can have them at your meal times and not do non-work activities that consume energy that might be used at your desk. Preparing food at home is time you would not have spent on it if you’d been at the office that day. And I’ve found that the minutes add up. To counteract this, I prefer to cook and prepare my meals the previous night, just like I would for a day in the office.

5. Determine the optimum completion time

Working from home may give you the impression that you have a better work-life balance, but be mindful of that notion. Working from home may also seem like you’re in Vegas – you can get so engrossed in your tasks in a pleasant setting that you forget the track of time.

If you work from home full-time (or frequently), it’s all too easy for your professional life to infiltrate your personal life. Keeping a boundary is critical for both sides of the equation.

Rather than having colleagues who are packing up and leaving the workplace urge you to do the same, set the alarm at the day’s end to signal that your regular workday is nearing its end. You wouldn’t have to stop at that precise moment, but getting to know that the workday is officially finished may help you begin the process of saving your work and calling it a night.

Work from home tips - set strict deadlines
Set Strict Deadlines When You Work from Home

6. Eat and sleep

What is the most significant advantage of working from home? One of the clearest advantages for some individuals, like me, is full access to the kitchen. When I take a break, I immediately go to the kitchen for some food.

A poor diet may harm productivity and energy levels. When I changed to a healthier diet, I was able to work better and get more out of my routine. So, while working from home, eat healthily.

It’s also important that you have a consistent sleep pattern. Save your favorite shows for weekend binge-watching. You can work from home successfully if you have the right food and get enough sleep to keep your energy levels up.

7. Talk to your boss

If you enjoy your current job and don’t want to change it, the logical next step is to figure out how to pivot to a new position. One suggestion is to include the possibility of becoming remote in your next promotion cycle. Inform your employer of your plan to pivot regularly.

And, if you’re not confident your employer will agree to work entirely remotely, discuss the possibility of working remotely for one or two days each week. When you utilize the work from home tips we’ve given above, and your employer sees how successful you are, they may let you work from home for additional days.

Staying Productive While Working from Home As We Do

While you may miss your workplace, working full-time from home may be beneficial, especially during these pandemic times. For one thing, you won’t have to think about traveling every day, and you’ll be able to better care for your loved ones since you’ll be there more often. And working from home can be beneficial in some sectors like IT. You can read our work from home in the IT industry post for more information. 

The work from home tips we’ve given will help you to make the most of your new schedule. Try a few, and you will discover that working from home is just as productive as working in the office. During the COVID-19 outbreak, one of the best examples of specialists working from home was in the IT industry. At Treinetic, we employed this strategy to provide our expert services to clients, even during lockdown times. So, we served our customers continuously, and Corona couldn’t prevent us from doing it. And you can do the same.

Treinetic Team

6 Tips on How to Build Your Best Offshore Development Team

We’ll look at what offshoring is, the benefits, and the things to consider when employing an offshore team in this post. Working with offshore teams has become commonplace in the technology industry. Consider the following scenario: you have a massive app development project that your in-house team cannot complete due to a lack of resources. 

It is possible to give further training to your in-house team or hire additional development experts. But the choice is expensive and time-consuming, especially if you are a startup with limited funds. On the other hand, you may opt to go offshore and complete your project on time and at a lower price. But the result will be much better. 

Although cost is a primary factor in choosing offshore outsourcing, it is not always the most important.

What Does it Mean to Have an Offshore Team?

Offshoring and outsourcing are sometimes used interchangeably. But the concepts have different implications. Outsourcing is a business technique in which a third party performs particular company activities under contract terms. On the other hand, offshoring involves a firm delegating in-house tasks to contractors in another country. And you have full control of the business operations and often treat the offshore team as one of its divisions.

Due to skills shortages, the IT industry is one of the biggest consumers of offshore services. Because they outsource parts of their operations, such as customer service and app development, to other countries, some of the world’s biggest technology firms, such as IBM, Microsoft, and Apple, are among the top offshore users.

Outsourcing accounts for 10% of all the business activities of most average IT firms in America, as per the Computer Economics study. App development services are among the most commonly outsourced IT functions, according to the study. Furthermore, 40% of the businesses surveyed said they chose to continue sourcing and to hire offshore staff to grow their outsourcing portfolio.

Microsoft relies on offshore teams
The Tech Giant Microsoft Corporation Heavily Relies on Offshore Teams

Why Do Companies Hire Offshore Software & App Development Teams?

1) Bridge the Skills Gap

For many years, the technology industry has faced a persistent lack of skilled IT workers worldwide. As a result, finding competent software developers is very difficult for small and medium-sized ICT firms.

Furthermore, the demand for developers with extensive expertise in several programming languages such as Ruby, Java, JavaScript, Python, XML, PHP, and Perl continues to be high, pushing the wages of many smaller companies out of reach.

2) Focus on the Most Important Business Aspects

Small-scale IT firms and businesses have fewer resources and in-house personnel to develop online platforms. And this impacts their auxiliary activities. But working with an offshore service provider allows you to concentrate on essential company operations such as planning, managing, and achieving your objectives.

3) Reduced Capital Expenses:

Hiring a service provider saves a lot of money and provides the company with greater operational capital. The firm may concentrate more on core business operations and engage in other capital-related projects using the newly generated cash. So, the company generates more money and profits, enabling it to expand.

What are the key tips for establishing a successful offshore team? Let’s look into that now, as we’ve looked at the advantages of offshoring.

We’ve compiled a list of six important takeaways to assist you in putting together a productive offshore team.

6 Tips for Putting Together a Successful Offshore Team

1) Promote Strong Communication Skills

Communication skills are one of the most important factors to consider while forming an offshore team. And this is because you do not have the luxury of wandering through the office to speak with specific team members.

When putting together your offshore team, ensure that everyone has good communication skills and can comprehend English nuances. Companies must emphasize English since it is the global business language and allows you to take your time during interviews and practical tests. It also makes communication easier throughout the process.

2) Define Your Company’s & Product Visions

Many company owners make the mistake of allocating work items to various offshore team developers at random. One of the most difficult aspects of working with an offshore team is that it creates a fragmented product vision. Or each team member working toward their own little goal.

When dealing with an offshore development team, ensure that everyone on the team is on the same page about your product’s goals and objectives. They can improve their processes and make wise decisions about your project if you provide them with this comprehensive picture of your product vision.

A product vision also allows the team to prepare ahead of time for future work items and allocate resources appropriately. This structure also provides the team with a feeling of security to track the project’s progress.

3) Team Leaders are Essential for Success

Your offshore team should be self-directed through a location-specified team leader. The team leader is in charge of the whole team’s daily activities. One of the most significant benefits of having a team leader is that they understand the culture of their home country. And they can also integrate it into your company’s objectives.

4) Construct a Robust Communication Infrastructure

Successful offshore collaboration requires excellent communication. But it remains a challenge. When working with offshore resources, both sides must feel like they are sitting next to one another rather than halfway across the globe.

Fostering an atmosphere where good communication between offshore and onshore personnel is crucial. It helps counterbalance many of the difficulties created by non-collation as a company seeks to move offshore. You’ll need to use a variety of communication channels to do this. For successful communication, you may utilize many communication channels:

Communication techniques for communicating between an in-house team and a offshore team  include:

  • Email
  • Skype, Slack, and Google Hangout are examples of efficient online chats
  • IRA, Trello, Basecamp, and Asana are examples of productivity tools
Communication for offshore collaboration
Various Online Methods are Available for Effective Communication Today

5) Get Rid of the In-House Staff and their Mindset

Always treat your overseas staff as though they are an extension of your company. They’ll be more motivated to work harder if they feel like they’re part of a large family and have a good working connection with their coworkers and supervisors.

You can maintain close relationships by doing the following:

  • Let the offshore team fully immerse in your company’s culture
  • Align their processes with your company’s goals.
  • Let them contribute to the achievement of your company’s objectives
  • Help them establish a strong working relationship with the onshore staff

6) Appreciate the Offshore Team

Regular communication with your offshore staff regarding project progress, deadlines, and problem solutions should be second nature, as previously mentioned. It’s also essential to keep in mind that they’re human beings. Giving positive comments may significantly enhance their working relationships and productivity, regardless of their location or cultural background.

If they do an excellent job of completing your project on time and within budget, thank them. And if your customers are pleased with the product, make a point of thanking them by informing them of the valuable customers’ feedback.

We Can Put Together an Expert Offshore Development Team for You

Collaboration with remote teams is no longer a pipe dream but a reality. Offshoring is here to stay for organizations, whether they employ an individual in a different part of the city or an entire offshore development firm on a foreign continent.

We are a Sri Lankan offshore development firm with a complete expert team in IT, app development, and software development. Choosing a Sri Lankan offshore team is the most cost-effective choice without sacrificing quality. Please Contact Us right away. With our team of IT professionals, we can put together the best development team for you.

project-management-2061635_1920

Why Do You Need Project Management for IT Projects?

Why project management for IT projects? Well, that’s because overseeing software development, hardware installations, network upgrades, and other IT projects and delivering IT services are all part of IT project management. And, since IT projects are intangible and resources are difficult to replace, managing the necessary project components involved may be a significant challenge for startup companies.

In addition to these typical issues that may lead to a project’s failure, the following variables can harm an IT project’s success:

  • Technology advancements made throughout the project’s implementation
  • Changes in infrastructure that affect security and data management
  • Hardware, software, network infrastructure, and data have unknown dependent relationships

The first-time, first-use penalty, which represents the entire risk a company takes when adopting new technology for the first time, may also derail IT initiatives. Because the technology has never been deployed or utilized in the company before, there are likely to be issues that will jeopardize the project’s success.

According to Statista, the capacity of businesses in the IT sector to develop their services and expand their technical expertise determines their profitability. So, no matter what obstacles you may face, IT project management is critical for even small IT businesses to succeed. 

Project Management for IT Projects: The Five Steps

The project management life cycle comprises five process categories that are common to all projects. The stages of a project, on the other hand, are unique to each project and reflect the project’s life cycle.

  1. Initiation: The project objective, requirement, or issue is established from the start. Then, the project is given to a project manager, and the project charter is established.
  2. Planning: The project manager and the project team collaborate to plan all of the actions required to complete the project successfully. The project planning process is iterative, and planning is essential throughout the project.
  3. Execution: Once the project plan has been developed, the project team puts it into action to produce its deliverables. During project execution, the project may transition to project planning as required.
  4. Monitoring and control: The project manager oversees and supervises the project team’s work in terms of quality, time, cost, scope, risk, and other factors. Monitoring and control is a continuous process that ensures the project meets its goals for each project objective.
  5. Closing: Closure occurs after each phase and at the end of the whole project to verify that all work has been finished and authorized. Responsibility has been transferred from the project team to operations.
IT project manager
The Project Manager Plays a Key Role By Guiding Others

Challenges Faced by Startups  

The five project management steps outlined above may be more than a startup can handle. As a result, when it comes to starting and executing IT projects, startups confront several difficulties. Startups often struggle to find specialized IT project management staff. In many instances, just one manager is available to handle several projects, resulting in work overload, problems, and errors. They may, on the other hand, believe hiring an additional project manager as a part-time resource  is costly, which is a total misunderstanding.

Then there’s the price of premium tools. It’s no surprise that many startups lack the financial resources to invest in high-end software and tools. But in many instances, such expensive tools may be required to do IT project management properly. On the other hand, the usefulness of free tools may not be sufficient to meet requirements. These difficulties may result in partial or total loss. So, finding dependable ways to circumvent them is critical. As well as these challenges, many startups face the following challenges with IT projects of various scales:

  1. Mid-project adjustments
  2. Poor communication between teams
  3. Unclear expectations from end-users, stakeholders, and the business itself
  4. Staying in touch with remote stakeholders

Overcoming IT Project Management Challenges

As previously said, one of the most effective measures to address IT project management issues is to hire a professional project manager as a part-time resource. Many businesses fail due to a lack of experts who can complete the process correctly. But a competent project manager can handle many complexities and minimize the risks. It may also save time and money in the long run. Make certain that the project manager you choose is a master of the subject and knows open-source tools well. So, the manager can train the startup’s staff to use those resources correctly and effectively. 

You can also consider a project management mentor, which is the most successful method of developing competent project managers. Mentors must be experienced project managers who have “been around, done that, completely messed up, and survived to learn from it.” Mentors can assist project managers while they conduct routine duties such as planning, tracking, and problem-solving. Mentors are remarkably helpful during a crisis. 

Communication Is Critical to Successful IT Project Management

According to research, poor communication causes one out of every five projects to fail. Given the organizational and geographic variety of project teams, it’s critical to think about all communication options. With today’s advanced technology, we can quickly connect with team members no matter where they are. The importance of a communication strategy throughout the project planning phases is that it impacts the project’s success.

Active or passive communication techniques are available now.

ACTIVE communication means are those that are utilized at the current time to communicate, such as the usage of:

  • The telephone conference
  • Webinars 
  • Face to Face meetings
  • Video conference
  • Telephone – the good old fashioned call
  • Stand up presentations in person

PASSIVE communication methods are ones that recipients may use at their convenience, such as:

  • Intranet bulletin boards
  • Blogs
  • Website
  • Project newsletter – paper-based
  • Podcast
  • Webcast
  • Email
  • Tabletop presentation

Always utilize a combination of active and passive communication techniques to support one another. And this needs addressing as part of the overall communication strategy for project management.

Communication for IT project management
Effective Communication Is Essential for IT Project Management

What are the Best Practices?

To get IT project management right, you can take a variety of approaches. For example, you can make use of the Agile models. Agile is a software development model that focuses on separating the project into a few iterations. And each iteration will develop and demonstrate an increment in the system. 

Agile models enhance communication, team collaboration, and customer collaboration, which are critical to the project’s success. Scrum, Kanban, Extreme Programming (XP), and the Adaptive Project Framework are examples of Agile frameworks to achieve these principles (APF). Agile’s four primary values are as follows: 

  1. Individuals and interactions over processes and tools
  2. Collaboration with customers is preferred above contract negotiations
  3. Sticking to a plan in the face of change
  4. Sticking to a plan in the face of change Working on software that has extensive documentation

The following IT project management best practices may also be beneficial to startups:

  • Communicate effectively
  • Ask for feedback
  • Create a resource plan
  • Have a kickoff meeting
  • Establish project scope and objectives
  • Create a risk response team
  • Ensure proper documentation
  • Avoid adding unrealistic milestones
  • Review and reflect on the performance
  • Ensure that the project is transparent
  • Expect and accommodate changing requests

We Can Help You With IT Project Management 

The need for IT experts is evident, and you may think of outsourcing your project to an external expert team. As mentioned, this choice can save you time and money in the long run and also result in better project management with no errors. With our broad range of services, we can fulfill your IT project’s requirements, so why not choose us? With our years of experience and top-notch resources, we can help you. Please contact us right now for more information.

Working from home | Treinetic Sri Lanka

Work From Home Benefits in the IT Industry in 2021

Why work from home in the IT sector in 2021? Well, the COVID-19 pandemic has been such a tragedy that finding a silver lining is almost impossible. Nonetheless, the one prime advantage of the present outbreak may be the tremendous rise of the remote working culture in the IT sector. All of the IT industry’s leaders have already begun to reap the advantages of recruiting offshore development teams. 

However, there are a few significant problems that you can readily solve with some forethought. Let’s take a look at the advantages and disadvantages of working from home so you can decide if it’s right for you. We’ve also included the most up-to-date work-from-home statistics to help you overview the big picture. 

Remote Work Statistics in 2021

For the past few years, the use of the work-from-home idea has been on the rise. Even organizations that didn’t believe in the potential of telecommuting had no option but to adopt the trend when a global pandemic struck. Here are some figures that may surprise you: 

  • Worldwide, 16% of companies are fully remote.
  • The principal reason why individuals opt to work remotely is to achieve a better work-life balance.
  • When working from home, 77% of remote employees feel they are more productive.
  • Remote employees earn an average of $4,000 more per year than regular employees.
  • 85% of executives believe that having teams with remote employees will become the standard soon.
  • Having the opportunity to work remotely would make 74% of employees less inclined to leave an organization.


The Top Advantages of Working from Home in the IT Sector in 2021

The advantages of working from home aren’t simply notions. Studies, polls, and statistics back up these claims. These figures will dispel any misconceptions you may have about the benefits of outsourcing app development. As a result, several major IT companies, including Facebook, Twitter, Shopify, and HubSpot, have adopted the work-from-home strategy. 

1. Remote Working Increases Productivity

Remote working provides maximum freedom and ease, which remote workers highly appreciate. They value these rewards so much that they are ready to work additional hours late at night or even on holidays to make up for the lost time.

These aren’t simply speculative assertions. According to the results of the Coso Cloud Survey on its remote resources:

  • Around 23% of workers said that they are ready to work longer hours to finish their tasks.
  • While working remotely, 77% of workers said they were more productive.
  • Employees are less inclined to take day-offs, according to 52% of those polled.
  • Employees reported they were able to achieve more in less time in 30% of cases.

All of these figures show that outsourcing is an effective way to expand your staff.

2. Remote Resources are Healthier

For all personnel working in the IT business, health is becoming a big issue. The reason for this is partially due to the sedentary nature of the job. Developers who sit for lengthy periods are putting their health at risk.

Moreover, contagious illnesses and the transmission of germs and viruses are also a concern for office employees. We are now amid a COVID-19 pandemic, and working in an office at this time is nothing short of dangerous.

And according to studies, people who work in a shared workplace take more sick days than those who work remotely.

3. Remote Workers Exhibit Better Collaboration

According to a recent survey, around 81 percent of all remote employees said their communication with their coworkers is outstanding. The percentage of remote employees that complain about inadequate communication is less than 3%.  

4. Decreased Stress

In two ways, working from home reduces stress. To begin with, you are relieved of the burden of commuting to work in the morning. Second, you don’t have to deal with the high levels of stress that come with personality disputes or office politics.

And because you have greater freedom, you may take a break or take a power nap to refresh your mind and body.

5. Lower Carbon Footprint

For office work, millions of people travel millions of miles every day, increasing their carbon footprint. What if you could contribute to a reduction in carbon emissions?

Yes, as per the Official Carbon Calculator, if you commuted 30 miles each day, you would contribute 55.5 metric tons to global CO2 emissions. As a result, you’d save 55.5 metric tons of CO2 throughout your career. So, working from home may be the best option for resolving this long-term problem.

Disadvantages of Work from Home in IT

Working from home is undeniably beneficial to both employees and companies. However, we must also consider the concept’s possible drawbacks. The following are some of the most prevalent disadvantages of working from home:

  • Conflicts between work-life and family life
  • Motivational challenges
  • Some may feel isolated without the presence of a team
  • Concentration difficulties when working from home
  • Lack of office equipment
  • Less access to office document
  • Household noise

Nevertheless, during the COVID-19 pandemic, world-leading IT businesses had no choice but to utilize the remote work concept. Thus, we must search for methods to overcome the obstacles to make it happen.  

How to Get Around the Disadvantages of Working From Home?

If you want to work from home rather than merely stay at home, you’ll need to build an atmosphere that allows you to do business as usual. And this involves having a well-equipped home office and structuring your work routine in a manner that prevents people from disturbing you and keeps you encouraged when working from home.

Inform guests and family members, politely but firmly, that you will be unable to attend to their needs while you are at work.

Thrive with a Global Team

Having a global team on your side may help your company grow and become more productive. And the work-from-home concept is the ideal framework for achieving this goal. No travel restrictions or lockdowns may impair your organization’s operations since employees connect with your organization through advanced technology methods from afar. 

On the other hand, the data on the advantages of working from home in IT is so optimistic that we can presume it will be the turning point. Nonetheless, you’ll need a reliable partner to assist you in making the transition from an in-office workforce to a global, experienced staff that works remotely. If you’re looking to grow your team globally, we can assist you. So, Contact Us today.